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CAAG Board Member Descriptions

posted Oct 11, 2011, 10:29 AM by Shannon Milligan
For the sake of convenience, here are the CAAG board member descriptions that were proposed at yesterday's meeting.  I have also attached a Word document version of the descriptions in the "Files" section of this wiki.  If you have any questions or would like to propose changes to the descriptions, please contact Katherine Cermak (kcermak@depaul.edu), Jen Sweet (jmsweet@uic.edu), Shannon Milligan (smilligan@luc.edu), or Carol Scheidenhelm (cschei1@luc.edu).

Board Member Descriptions--DRAFT

Board Chair:

This position is responsible for coordinating and running the bimonthly meetings of the CAAG board.  This person will ensure all board members are working towards a common purpose, which meets the needs of CAAG’s membership.  This person will begin each meeting of the CAAG or appoint someone else to take this role.  This person is responsible for preserving historical information regarding the group.  This will initially be an appointed position with a two year term.  In the future, the board and CAAG members may determine if it is more appropriate for this to remain an appointed position (perhaps by the former chair) or for it to become an elected position.

Meeting Communications: 

This position is responsible for communicating with group members regarding upcoming and past meetings.  The person in this position will send emails and reminders regarding upcoming CAAG meetings.  Specifically, this person will communicate the location, time, date, and topics of upcoming meetings to members.  This person will be responsible for getting instructions from the meetings’ hosts and sending those to the committee prior to the meetings.  During CAAG meetings, this person will take minutes and send them to the technology board member to be posted electronically in a timely manner.  The meeting communications board member will work with the meetings topics board member to ensure the meetings go smoothly and the structure of and communications regarding meetings meet the needs of the committee’s membership.  This is an elected position with a one year term.  Midyear vacancies will be filled by appointment by the Board Chair.

Meeting Topics:

This position is responsible for determining topics for upcoming CAAG meetings.  This person will work with the committee and the board to determine appropriate, timely, and useful topics of discussion.  The meeting topics board member will recruit potential speakers based on suggestions from CAAG members and/or the board.  This position will be responsible for coordinating the details of any speaker’s visit and sending a thank you to speakers on CAAG’s behalf.  The meeting topics board member will work with the meetings communications board member to ensure the meetings go smoothly and the structure of and communications regarding meetings meet the needs of the committee’s membership.  This is an elected position with a one year term.  Midyear vacancies will be filled by appointment by the Board Chair. 

Membership: 

This position is responsible for keeping membership records current (determining who is active and inactive) and reaching out to individuals responsible for assessment at institutions who reside (broadly) within the Chicagoland area.  Outreach may be via listservs , individual contact (email), and other electronic and in-person formats.  This individual may also work with the professional development board member and other CAAG members to create opportunities at events and conferences commonly attended by assessment professionals to share information about CAAG.  This person will also be in charge of ensuring the name tags are up to date and bringing the name tags to each CAAG Meeting.  The position may explore the opportunities to interact with the membership of other, similar groups in the nation.  This is an elected position with a one year term.  Midyear vacancies will be filled by appointment by the Board Chair.

Professional Development:

This position is responsible for expanding the professional development opportunities provided by CAAG.  This person will seek out and coordinate professional development opportunities for CAAG members.  This may include finding and distributing relevant journal articles, books, news articles, requests for proposals, professional conference registration opportunities, etc. to CAAG members.  This person will coordinate other professional development activities (meetings, events, etc.) as well as working with the technology board member to maintain a professional development calendar on the wiki.  This is an elected position with a one year term.  Midyear vacancies will be filled by appointment by the Board Chair.

Technology:

This position is responsible for maintaining the current technology CAAG uses, including its Wiki, website, and email list.  During CAAG meetings, this person will coordinate any technology needed by speakers and the technology currently being developed to allow remote access to meetings.  The technology board member will post meeting minutes and other relevant materials from meetings on the group’s wiki, webpage, etc.  This position will also explore new technology areas to determine how technology may be used to expand CAAG’s impact for its members.  This is an elected position with a one year term.  Midyear vacancies will be filled by appointment by the Board Chair.

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